‘It takes as much energy to wish as it does to plan’

-       Eleanor Roosevelt

 

Your wedding day is one of the most important days of your life.

 

You want to feel organised, relaxed and that every little detail has been taken care of.

 

Looking back on your wedding day you want to remember it for what it was; a beautiful, elegant, timeless affair that your guests will remember for years to come. You want to be able to enjoy every little aspect.

 

With so many little details to think of during the planning process, it can often become a little overwhelming.

 

We’ve put together a checklist of all of the different elements that you need to consider to make sure that your day runs smoothly.

 

We want to share it with you to help you bring your dream to life.



General Administration & Planning.

 

task                                                                                        suggested timeframe            due date             status                                                     

Decide on Your Wedding BudgeT                                     12 MONTHS

 

DECIDE ON YOUR WEDDING BUDGET                                     12 MONTHS

 

START YOUR GUEST LIST (ARE YOU GOING TO                        12 MONTHS

INVITE SEPARATE EVENING GUESTS AND ARE

CHILDREN INVITED?

 

SEARCH FOR A CEREMONY VENUE                                         12 MONTHS

 

SEARCH FOR A RECEPTION VENUE (REMEMBER                     12 MONTHS

TO LOOK INTO THINGS SUCH AS HEATING ETC. IF

HAVING A MARQUEE)

 

BOOK YOUR CEREMONY VENUE – NOTE/DIARISE                   11 MONTHS

PAYMENT SCHEDULE

 

BOOK YOUR RECEPTION VENUE – NOTE/DIARISE                   11 MONTHS

PAYMENT SCHEDULE

 

CHOOSE THE MEMBERS OF YOUR WEDDING PARTY                11 MONTHS

– MAID OF HONOUR & BEST MAN, BRIDESMAID(S),

USHER(S), FLOWER GIRL(S) & PAGE BOY(S) – AND

INVITE THEM TO TAKE THESE ROLES

 

BOOK ACCOMMODATION FOR YOUR WEDDING NIGHT           10 MONTHS

(IF NOT INCLUDED WITH VENUE) – ALSO CONSIDER

BOOKING ACCOMMODATION FOR THE EVE OF YOUR

WEDDING IF NECESSARY

 

DISCUSS & CONFIRM PLANS FOR YOUR HEN DO &                 10 MONTHS

STAG DO’S WITH YOUR MAID OF HONOUR & BEST

MAN

 

SEARCH FOR A TRANSPORTATION SUPPLIER -                        8 MONTHS

BRIDAL CAR, BRIDESMAIDS CAR & GUEST

TRANSPORTATION (IF NECESSARY)

 

BOOK YOUR TRANSPORTATION SUPPLIER –                            7 MONTHS

NOTE/DIARISE PAYMENT SCHEDULE

 

SHOP FOR your WEDDING RINGS                                          6 MONTHS

 

MAKE PLANS FOR THE EVE OF YOUR WEDDING                      6 MONTHS

E.G. DINNER WITH FRIENDS/FAMILY OR A

QUITE NIGHT IN

 

ENSURE THAT YOU HAVE ARRANGED FOR SOMEONE             5 MONTHS

TO LOOK AFTER YOUR PETS DURING YOUR WEDDING

DAY (IF NECESSARY)

 

PURCHASE YOUR WEDDING RINGS –                                      4 MONTHS

ENSURE THAT THEY ARE THE CORRECT FIT ETC.

 

CREATE A WEDDING DAY SCHEDULE & SEND IT TO                3 MONTHS

YOUR WEDDING PARTY/SUPPLIERS

 

PURCHASE OR MAKE GIFTS FOR YOUR BRIDAL                      2 MONTHS

PARTY & CLOSE FAMILY – DON’T FORGET ANY

USHERS, FLOWER GIRLS & READERS

 

PICK UP YOUR WEDDING RINGS (MAKE SURE TO                   1 MONTH

CHECK ANY INSCRIPTIONS BEFORE LEAVING

THE JEWELLERS)

 

SEND YOUR TRANSPORTATION SUPPLIER YOUR                    1 MONTH

WEDDING DAY SCHEDULE, ADDRESSES &

CONTACT PHONE NUMBERS

 

CONFIRM ALL FINAL PAYMENT AMOUNTS WITH                    1 MONTH

YOUR SUPPLIERS – MAKE ANY ONLINE TRANSFERS,

POST CHEQUES OR MAKE ARRANGEMENTS FOR

ON THE WEDDING DAY


Styling & Decoration.

 

task                                                                                      suggested timeframe            due date             status

 

START THINKING ABOUT YOUR DESIRED WEDDING              12 months

STYLE & AESTHETIC DESIGN

 

DECIDE ON YOUR WEDDING STYLE                                      11 months

 

SEARCH FOR A FLORIST (ENSURE THAT THEY                      11 months

UNDERSTAND YOUR CHOSEN STYLE AND THAT

THIS IS SOMETHING THAT THEY ARE ABLE TO DO

I.E. LOOK AT PREVIOUS WORK IF POSSIBLE)

 

DETERMINE WHAT FLOWERS YOU NEED I.E.                         11 months

CEREMONY VENUE, RECEPTION VENUE, CENTRE

PIECES, BOUQUETS AND BOUTONNIERES ETC. &

GATHER ESTIMATES/QUOTES FROM FLORIST

 

BOOK CHOSEN FLORIST –                                                     10 months

NOTE/DIARISE PAYMENT SCHEDULE

 

RESEARCH ANY ADDITIONAL DECORATING FEATURES         10 months

E.G. HANGING FEATURES, LIGHTING, CANDLES,

BANNERS, CHALKBOARDS, OLD PHOTOS,

FLORAL SWING ETC.

 

FINALISE YOUR FLORAL ARRANGEMENTS/DESIGNS             6 months

WITH YOUR FLORIST

 

DESIGN AND START CREATION OF YOUR                             6 months

WEDDING FAVOURS

 

DECIDE ON YOUR TABLE NAMES &                                      6 months

DESIGN/CREATE SIGNS – PERHAPS USE A

SPECIFIC THEME THAT MEANS SOMETHING

TO YOU E.G. PREVIOUS HOLIDAY

LOCATIONS/FAVOURITE PLACES ETC.

 

ENSURE THAT YOU HAVE ORDERED/PURCHASED                2 months

ANY ADDITIONAL DECORATING FEATURES

 

CONFIRM DELIVERY LOCATIONS, TIMES AND                      2 months

FINAL ARRANGEMENTS WITH YOUR FLORIST –

MAKE A LIST OF WHO WILL BE GIVEN BOUQUETS

AND BOUTONNIERES & ASSIGN THIS TO SOMEONE

TO OVERSEE ON THE WEDDING DAY

 

COMPLETE THE CREATION OF FAVOURS                              1 month

 

RECONFIRM THE NUMBER OF BOUQUETS,                           1 month

BOUTONNIERES & CENTRE PIECES WITH

YOUR FLORIST (SEND THEM A COPY OF THE

TABLE PLAN IF NECESSARY)

 

DROP OFF FAVOURS, PLACE CARDS,                                   0-1 week

GUEST BOOKS, PENS & ALL OTHER

RECEPTION ITEMS AT THE RECEPTION VENUE



Wedding Dress, Wedding Party Attire & Accessories.

 

task                                                                                    suggested timeframe            due date             status

 

DECIDE ON YOUR DRESS BUDGET                                      12 months

 

RESEARCH POTENTIAL STYLES                                            12 months  

 

RESEARCH POTENTIAL BRIDAL SHOPS                                11 months

BOOK BRIDAL SHOP APPOINTMENTS (IF NECESSARY)

– WHO IS GOING TO GO WITH YOU – MOTHER, FATHER,

MAID OF HONOUR, BRIDESMAIDS, FRIENDS,

FUTURE FAMILY-IN-LAW?

 

ATTEND BRIDAL SHOP APPOINTMENTS SELECT                   11 months

YOUR DRESS & PLACE ORDER –

NOTE/DIARISE PAYMENT SCHEDULE

 

RESEARCH POTENTIAL BRIDESMAID(S) &                            9 months

FLOWER GIRL(S) DRESSES (REMEMBER TO

LOOK FOR SOMETHING THAT WILL COMPLEMENT

THE STYLE/COLOUR OF YOUR WEDDING DRESS)

 

INVITE YOUR BRIDESMAID(S) & FLOWER                            9 months

GIRL(S) TO DRESS SHOPPING

 

SEARCH FOR YOUR MAKEUP ARTIST/                                  9 months

HAIRSTYLIST OR BEAUTICIAN (FOR

ANY PRE-WEDDING PAMPERING) – BOOK

HAIR/MAKEUP TRIALS TO HELP YOU WITH YOUR

SELECTION

 

DETERMINE WHETHER YOU ARE HAVING A                        8 months

DRESS CODE E.G. HATS, MORNING SUITS ETC.

(REMEMBER TO INFORM GUESTS IN YOUR

INVITATIONS)

 

BOOK YOUR MAKEUP ARTIST/HAIRSTYLIST                        7 months

OR BEAUTICIAN – DO YOU WANT TO INCLUDE

THE MOTHER-OF-THE-BRIDE/BRIDESMAID(S)/

MOTHER-OF-THE-GROOM? – NOTE/DIARISE

PAYMENT SCHEDULE

 

BOOK YOUR MAKEUP/HAIR TRIAL (USUALLY                     7 months

FOR ONE MONTH PRIOR TO THE WEDDING) –

INVITE THE MOTHER-OF-THE-BRIDE/BRIDESMAID(S)/

MOTHER-OF-THE-GROOM (IF INCLUDED)

 

SELECT YOUR BRIDESMAID(S) & FLOWER GIRL(S)            7 months

DRESSES - PURCHASE/PASS ALONG THE

PURCHASING INFORMATION & SCHEDULE FITTINGS

 

SHOP FOR YOUR GROOM, USHER(S) & PAGE BOY            6 months

ATTIRE (IF NECESSARY) – DETERMINE WHETHER

THEY ARE RENTING/PURCHASING?  

 

FIND OUT WHETHER THE MOTHER-OF-THE-BRIDE          6 months

WOULD LIKE SOME HELP SHOPPING FOR HER

OUTFIT – IF SO HELP HER TO RESEARCH POTENTIAL

STYLES/SHOPS

 

SHOP FOR YOUR BRIDAL UNDERWEAR, SHOES,              5 months

VEIL, GARTER, JEWELLERY, CLUTCH/HANDBAG

(MAKE SURE THAT THEY ARE SUITABLE FOR WITH

YOUR DRESS)

 

CONFIRM WITH YOUR BRIDESMAID(S) & FLOWER            5 months

GIRL(S) WHETHER THEY HAVE PURCHASED THEIR

DRESSES (IF THEY ARE PURCHASING)

 

SELECT YOUR GROOM, USHER(S) & PAGE BOY                 5 months

ATTIRE – FINALISE FITTINGS & PURCHASE/PASS

ALONG THE PURCHASING INFORMATION

 

SCHEDULE YOUR DRESS FITTING APPOINTMENTS            5 months

(AT LEAST THREE FITTINGS ARE USUALLY

RECOMMENDED) – WHO IS GOING TO GO WITH

YOU TO EACH FITTING?

 

SHOP FOR BRIDESMAID ACCESSORIES (SHOES,              4 months

JEWELLERY ETC.) – PURCHASE/PASS ALONG THE

PURCHASING INFORMATION

 

ASK YOUR MAID OF HONOUR, MOTHER OR                    3 months

BRIDESMAID(S) TO ATTEND YOUR FINAL

DRESS FITTING – ENSURE THAT THEY ARE

INFORMED OF ANY IMPORTANT ELEMENTS OF

THE DRESS THAT YOU WILL NEED ASSISTANCE WITH

 

HELP THE MOTHER-OF-THE-BRIDE TO SELECT                3 months

& ORDER HER OUTFIT (IF NECESSARY) –

SCHEDULE FITTINGS IF IT IS BEING CUSTOM

MADE/TAILORED ETC.

 

DECIDE WHETHER YOU WILL WANT TO CHANGe            3 months

INTO AN EVENING DRESS (PERHAPS SOMETHING

MORE COMFORTABLE/PRACTICAL FOR DANCING

ETC.) – IF SO LOOK INTO POTENTIAL OPTIONS

AND PURCHASE

 

CONFIRM WHETHER YOUR USHER(S) &                         3 months

PAGE BOY(S) HAVE PURCHASED THEIR

ATTIRE (IF THEY ARE PURCHASING)

 

DECIDE ON YOUR SOMETHING OLD,                             6 weeks

NEW, BORROWED & BLUE

 

ATTEND YOUR FIRST DRESS FITTING                             6 weeks

APPOINTMENT (REMEMBER TO TAKE ALONG

BRIDAL UNDERWEAR AND SHOES)

 

ATTEND YOUR SECOND DRESS FITTING                        1 month

APPOINTMENT (REMEMBER TO TAKE ALONG

BRIDAL UNDERWEAR AND SHOES)

 

BRIDESMAID’S TO ATTEND DRESS FITTING                   1 month

APPOINTMENT (REMEMBER TO TAKE ALONG

UNDERWEAR AND SHOES)

 

MOTHER-OF-THE-BRIDE TO ATTEND OUTFIT                1 month

FITTING APPOINTMENT (REMEMBER TO TAKE

ALONG UNDERWEAR AND SHOES)

 

ATTEND HAIR & MAKEUP TRIAL (INCLUDE                   1 month

MOTHER-OF-THE-BRIDE/BRIDESMAID(S)/

MOTHER-OF-THE-GROOM IF APPLICABLE)

 

TAKE YOUR ENGAGEMENT RING TO BE CLEANED        2-4 weeks

& POLISHED (ALLOW TIME FOR ANY REPAIRS IF

NECESSARY)

 

ATTEND YOUR FINAL DRESS FITTING                          3 weeks

APPOINTMENT (REMEMBER TO TAKE ALONG

YOUR BRIDAL UNDERWEAR AND SHOES)

– ENSURE THAT YOUR MAID OF HONOUR,

MOTHER OR BRIDESMAID(S) ARE INFORMED

OF ANY IMPORTANT ELEMENTS OF THE DRESS

THAT YOU WILL NEED ASSISTANCE WITH E.G.

FASTENINGS,CORSET ETC.

 

ARRANGE YOUR DRESS COLLECTION                         3 weeks

APPOINTMENT (ALLOW TIME FOR ANY

LAST MINUTE ALTERATIONS NEEDED)

 

DECIDE ON WHERE YOU WILL STORE YOUR               3 weeks

DRESS – YOUR HOUSE, FAMILY, FRIENDS?

(MAKE SURE THAT THERE IS A SUITABLE

HANGING SPACE/HOOK AVAILABLE)

 

COLLECT YOUR DRESS (TRY IT ON BEFORE                1-2 weeks

LEAVING THE SHOP TO MAKE SURE THAT

THERE ARE NOT ANY ADDITIONAL

ALTERATIONS TO BE MADE)

 

COLLECT BRIDESMAIDS DRESSES/CONFIRM              1-2 weeks

DELIVERY

 

COLLECT MOTHER-OF-THE-BRIDE OUTFIT/                1-2 weeks

CONFIRM DELIVERY

 

PULL TOGETHER WEDDING DRESS, VEIL,                   1-2 weeks

WEDDING SHOES, STOCKINGS AND A

LAST MINUTE EMERGENCY KIT (PAIN KILLERS,

MAKEUP, HAIRSPRAY, SAFETY PINS,

MINTS ETC.)

 

COLLECT GROOM, USHER(S) & PAGE BOY                  1 week

ATTIRE – ENSURE THAT THE FIT IS

CORRECT BEFORE LEAVING THE SHOP

 


Guest Invitations, Stationary & Wedding Website.

 

task                                                                           suggested timeframe            due date             status

 

SEARCH FOR A WEDDING STATIONER FOR                11 months

YOUR save-the-date cards, INVITATIONS,

PLACE CARDS, MENUS& ANNOUNCEMENTS

(IF YOU’LL USE THEM) AND THANK YOU

STATIONARY

 

order YOUR SAVE-THE-DATE CARDS                       11 MONTHS  

 

CREATE YOUR WEDDING WEBSITE                             11 MONTHS

 

RESERVE BLOCKS OF HOTEL ROOMS                         10 months

FOR GUESTs WHO WILL BE TRAVELLING     

 

ADD ACCOMMODATION & LOCATION DETAILS          10 months

TO YOUR WEBSITE (SO YOUR GUESTS KNOW

WHAT TO EXPECT)

 

SEND SAVE-THE-DATE CARDS (BE SURE                    10 months

YOUR GUEST LIST IS FINALISED FIRST) -

INCLUDE WEDDING WEBSITE ADDRESS &

HOTEL INFORMATION FOR GUESTS WHO

WILL BE TRAVELLING

 

SET UP YOUR GIFT/HONEYMOON REGISTRY –            7 months

ADD THE REGISTRY INFORMATION TO YOUR

WEDDING WEBSITE     

 

FINALISE THE TEXT FOR YOUR INVITATIONS              6 months

& PLACE THE ORDER – ALSO CONSIDER

PURCHASING THANK YOU NOTES AND

WEDDING ANNOUNCEMENTS FROM THE

SAME SUPPLIER ONCE YOUR GUEST NUMBERS

ARE CONFIRMED

 

SEND OUT WEDDING INVITATIONS INCLUDING:       4 MONTHS  

 

MENU OPTIONS (IF APPLICABLE) & REQUESTS

FOR ANY SPECIAL DIETARY REQUIREMENTS     

TRAVEL & ACCOMMODATION INFORMATION

(INCLUDE LOCAL TAXI COMPANY DETAILS IF

RELEVANT)     

 

TIME OF CARRIAGES     

 

DRESS CODE E.G. HATS, MORNING SUITS ETC.     

 

RSVP DEADLINE (AT LEAST SIX WEEKS PRIOR

TO WEDDING IS RECOMMENDED)     

 

GIFT/HONEYMOON REGISTRY INFORMATION     

 

EVENING GUEST INVITATIONS    

 

CHECK ON YOUR HOTEL ROOM BLOCKS (TO             4 MONTHS

ENSURE THAT YOUR IMPORTANT GUESTS HAVE

MADE THEIR TRAVEL ARRANGEMENTS)   

 

DECIDE ON YOUR GUEST BOOK OPTION &                4 MONTHS

PURCHASE     

 

DESIGN YOUR CEREMONY PROGRAMMES &              3 MONTHS

ORDER FROM YOUR STATIONER (UNLESS

PRINTING THEM YOURSELF)     

 

ORDER MENUS FOR RECEPTION TABLES &                3 MONTHS

THANK YOU NOTES (IF REQUIRED)     

 

CHECK YOUR GIFT/HONEYMOON REGISTRY –           6 WEEKS

IF ANY ITEMS ON YOUR LIST HAVE BEEN

DISCONTINUED YOU MAY WANT TO UPDATE

THE REGISTRY     

 

CHECK YOUR RSVP’S (CONTACT GUESTS WHO          6 WEEKS

HAVE NOT YET REPLIED TO GET THE FINAL

HEADCOUNT AND MENU CHOICES/SPECIAL

DIETARY REQUIREMENTS IF APPLICABLE)     

 

CREATE YOUR TABLE PLAN – MAKE PLACE                1 MONTH 

CARDS OR SEND TYPED NAMES TO YOUR

STATIONER (INCLUDE MENU CHOICES ON

INSIDE/BACK OF PLACE CARD IF APPLICABLE)     

 

PRINT CEREMONY PROGRAMMES (IF                        2 WEEKS

NOT ORDERED FROM STATIONER)     



Legal Documentation & Paperwork.

 

task                                                                         suggested timeframe            due date             status

 

CONFIRM THE COST/FEE TO REGISTER                    3 MONTHS

UK MARRIAGE OR CIVIL PARTNERSHIP

(DIFFERENT FEES MAY APPLY ABROAD)     

 

CHECK ANY LOCAL MARRIAGE REQUIREMENTS      2 MONTHS

 

FOR UK MARRIAGES GIVE NOTICE AT LOCAL          1 MONTH

REGISTRY OFFICE INCLUDING WHEN AND

WHERE YOU PLAN TO GET MARRIED      

 

CHOOSE WITNESSES FOR THE SIGNING                  1 MONTH 

OF THE REGISTER (AT LEAST TWO REQUIRED)     


Wedding Ceremony.

 

TASK                                                                       SUGGESTED TIMEFRAME           DUE DATE            STATUS

 

SEARCH FOR AN OFFICIANT E.G. VICAR,               10 MONTHS

PRIEST OR REGISTRAR (IF NOT PROVIDED

BY CEREMONY VENUE)     

 

SEARCH FOR A CEREMONY MUSICIAN E.G.           10 MONTHS

ORGANIST, ORCHESTRA, CHOIR, SINGER

(IF NOT PROVIDED)     

 

BOOK YOUR OFFICIANT – NOTE/DIARISE              9 MONTHS

PAYMENT SCHEDULE (IF APPLICABLE)     

 

BOOK YOUR CEREMONY MUSICIAN (IF                 9 MONTHS

NOT PROVIDED ALREADY BY VENUE)     

 

DISCUSS YOUR STYLING OPTIONS WITH                9 MONTHS

YOUR CEREMONY VENUE E.G. FLOWERS –

IF IN A CHURCH ARE YOU ALLOWED YOUR

OWN FLOWERS OR WILL YOU BE SHARING

WITH ANOTHER COUPLE/CHRISTENING ETC.?   

 

CONFIRM WHETHER CONFETTI IS PERMITTED      9 MONTHS

AT YOUR CEREMONY VENUE     

 

DETERMINE WHETHER YOU WILL PROVIDE           7 MONTHS

SPECIAL CONFETTI FOR GUESTS

I.E. WILL YOU BE MAKING YOUR OWN? –

LOOK INTO POTENTIAL OPTIONS/IDEAS     

 

ASK YOUR READERS TO BE A PART OF YOUR        5 MONTHs

CEREMONY – BEGIN A SEARCH FOR

READINGS (DISCUSS THEM WITH YOUR

OFFICIANT IF YOU ARE UNSURE)

 

DETERMINE WHETHER YOU REQUIRE ANY            5 MONTHS

MUSIC/ENTERTAINMENT WHILST YOU ARE

SIGNING THE REGISTER E.G. READINGS,

SINGING ETC.     

 

CONFIRM YOUR CEREMONY REHEARSAL             3 MONTHS

DETAILS WITH YOUR OFFICIANT AND INVITE

YOUR WEDDING PARTY (USUALLY SCHEDULED

FOR 1-2 WEEKS PRIOR TO THE WEDDING)     

 

DECIDE IF YOU NEED/WOULD LIKE A                  3 MONTHS

CHILDREN’S PLAY AREA (IF CHILDREN ARE

ATTENDING) - IS THIS PROVIDED BY THE

VENUE OR WILL YOU NEED TO PROVIDE

SOMETHING?     

 

DECIDE ON YOUR CEREMONY READINGS           2 MONTHS

– SEND THEM TO YOUR OFFICIANT AND

READERS (IN WRITING)     

 

DECIDE ON YOUR CEREMONY MUSIC                 2 MONTHS 

SELECTIONS E.G. PROCESSIONAL &

RECESSIONAL SONGS, HYMNS ETC. –

SEND THEM TO YOUR OFFICIANT

AND MUSICIANS (IN WRITING)

 

WRITE YOUR VOWS & SEND A COPY TO              2 MONTHS

YOUR OFFICIANT (IF YOU HAVE CHOSEN

TO PERSONALISE THEM)     

 

MAKE/PURCHASE CONFETTI & CONFETTI           1-2 MONTHS

HOLDERS (IF YOU ARE PROVIDING

CONFETTI)     

 

REMIND YOUR WEDDING PARTY ABOUT             1 MONTh

THE CEREMONY REHEARSAL   

 

ATTEND YOUR CEREMONY REHEARSAL              1-2 WEEKS



Catering.

 

TASK                                                                  SUGGESTED TIMEFRAME           DUE DATE            STATUS

 

SEARCH FOR A CATERER (UNLESS YOUR          11 MONTHS

VENUE PROVIDES CATERING)      

 

DECIDE ON WHETHER YOU ARE HAVING          11 MONTHS

AN EVENING BUFFET (IN ADDITION TO A

WEDDING BREAKFAST)

 

SCHEDULE TASTINGS WITH POTENTIAL             11 MONTHS

CATERERS     

 

BOOK CHOSEN CATERER – NOTE/DIARISE       10 MONTHS

PAYMENT SCHEDULE     

 

CONFIRM CATERER ACCESS/FACILITIES           10 MONTHS

WITH VENUE     

 

SEARCH FOR A WEDDING CAKE                        9 MONTHS

DECORATOR/BAKER     

 

SEARCH FOR A BAR HIRE SERVICE                   9 MONTHS

(UNLESS PROVIDED BY YOUR VENUE/

CATERER)     

 

SCHEDULE TASTINGS WITH POTENTIAL            9 MONTHS

CAKE DECORATORS/BAKERS     

 

ORDER YOUR WEDDING CAKE – NOTE/           8 MONTHS

DIARISE PAYMENT SCHEDULE     

 

BOOK YOUR CHOSEN BAR HIRE – NOTE/        8 MONTHS

DIARISE PAYMENT SCHEDULE     

 

DETERMINE WHETHER THE BAR WILL BE         8 MONTHS

AN OPEN/PAID OR CASH BAR     

 

DETERMINE WHETHER YOU ARE HAVING        7 MONTHS

A SET MENU OR CHOICES FOR GUESTS     

 

DETERMINE WHETHER YOU ARE HAVING        7 MONTHS

CANAPÉS ON GUEST ARRIVAL AT YOUR

RECEPTION – IF SO, HOW MANY WOULD

YOU LIKE TO HAVE PER GUEST?     

 

SELECT YOUR MENU OPTIONS WITH               7 MONTHS

YOUR CATERER – INCORPORATING AT

LEAST ONE VEGETARIAN OPTION (ENSURE

THAT THESE ARE READY TO INCLUDE IN

THE INVITATIONS)     

 

SCHEDULE WINE & CHAMPAGNE                    6 MONTHS

TASTINGs WITH YOUR BAR HIRE/CATERER

(IF

NECESSARY)     

 

CHECK ANY CORKAGE CHARGES,                  6 MONTHS

LIMITATIONS ETC. WITH VENUE   

 

SELECT WINE FOR TABLES (RED,                   6 MONTHS

WHITE & ROSÉ?)     

 

SELECT CHAMPAGNE FOR CHAMPAGNE        6 MONTHS

RECEPTION & TOASTS (ARE YOU GOING

TO HAVE ANY NON-ALCOHOLIC

OPTIONS/PIMMS ETC.?) – HOW MANY

GLASSES WOULD YOU LIKE TO HAVE

PER GUEST?     

 

DECIDE ON WHETHER YOU WILL HAVE        6 MONTHS

ANY ADDITIONAL DRINKS E.G.

SIGNATURE EVENING COCKTAILS ETC.       

 

CHECK FOR ANY SPECIAL DIETARY             6 WEEKS

REQUIREMENTS PROVIDED IN THE

RSVP’S AND LIAISE WITH YOUR

CATERER ON POTENTIAL ALTERNATIVES     

 

ORDER WINE & CHAMPAGNE (USING         6 WEEKS

THE FINAL HEADCOUNT AS A GUIDE)     

 

GIVE THE FINAL HEADCOUNT TO               1 MONTH

YOUR CATERER – INCLUDING ANY

SPECIAL DIETARY REQUIREMENTS     

 

CONFIRM THE DELIVERY LOCATION,         1 MONTH

TIME AND FINAL ARRANGEMENTS

(INCLUDING GUEST NUMBERS) WITH

YOUR CAKE DECORATOR/BAKER     

 

SEND A COPY OF YOUR TABLE PLAN         1 MONTH

TO YOUR CATERER     

 

CONFIRM DELIVERY LOCATIONS,              2 WEEKS

TIMELINES & ACCESS ARRANGEMENTS

WITH YOUR CATERER/BAR HIRE &

VENUE (ARE YOU PLANNING TO DO

SPEECHES BEFORE/AFTER THE

WEDDING BREAKFAST?)


Reception & Entertainment.

 

TASK                                                         SUGGESTED TIMEFRAME           DUE DATE            STATUS

 

SEARCH FOR A DJ AND/OR BAND            11 MONTHS

 

CONFIRM START TIME OF DJ AND/           10 MONTHS

OR BAND – WHAT TIME WILL YOUR

FIRST DANCE/LAST DANCE WILL BE/

WOULD YOU LIKE THE DJ TO PLAY

BACKGROUND MUSIC THROUGHOUT

THE RECEPTION I.E. DURING

CHAMPAGNE/CANAPÉS ON GUEST

ARRIVAL?     

 

CONFIRM WHAT TIME YOUR VENUE         10 MONTHS

WILL ALLOW MUSIC TO BE PLAYED

UNTIL I.E. ARE THERE ANY LOCAL

NEIGHBOURHOOD RESTRICTIONS ETC.     

 

BOOK DJ AND/OR BAND – NOTE/             10 MONTHs

DIARISE PAYMENT SCHEDULE     

 

DECIDE ON THE DANCE FLOOR TYPE/      9 MONTHS

STYLE (IF NOT PROVIDED BY VENUE) –

LOOK INTO POTENTIAL SUPPLIERS &

ORDER     

 

THINK ABOUT ANY ADDITIONAL TYPES     8 MONTHS

OF GUEST ENTERTAINMENT E.G.

PHOTO BOOTH, SWEETIE TROLLEY,

CHILDREN’S PARTY BAGS ETC. –

RESEARCH SUPPLIERS ETC.     

 

CONFIRM ANY ADDITIONAL GUEST           6 MONTHS

ENTERTAINMENT – BOOK SUPPLIERS

AND NOTE/DIARISE PAYMENT

SCHEDULES IF NECESSARY     

 

ENSURE THAT THERE IS SOMEWHERe       5 MONTHS

SUITABLE/SHELTERED FOR SMOKERS

AT VENUE (IN CASE OF BAD WEATHER

ETC.)     

 

DETERMINE WHETHER YOU NEED/           5 MONTHs

WOULD LIKE OUTSIDE SEATING

AREAS FOR GUESTS (IN CASE OF

NICE WEATHER ETC.)

 

DETERMINE IF YOU NEED/WOULD           4 MONTHS

LIKE TO PROVIDE GUESTS WITH

BLANKETS/UMBRELLAS – LOOK

INTO POTENTIAL SUPPLIERS &

PURCHASE/HIRE     

 

DECIDE ON WHETHER YOU                      3 MONTHS

NEED/WOULD LIKE A CHILDREN’S

PLAY AREA (IF CHILDREN ARE

ATTENDING) - IS THIS PROVIDED

BY THE VENUE OR WILL YOU

NEED TO PROVIDE SOME TOYS,

A PLAY AREA OR POSSIBLY A NANNY?

 

DECIDE ON WHETHER YOU NEED/           3 MONTHS

WOULD LIKE TO PROVIDE A

CLOAKROOM OR HAT STORAGE

AREA (IF NOT PROVIDED

BY VENUE)

 

PUT TOGETHER A VANITY/                        2 MONTHS

ESSENTIALS KIT FOR THE LADIES

(& GENTS) TOILETS E.G. MINTS,

HAIR SPRAY, DEODORANT, TIGHTS,

HAIR GRIPS/BANDS ETC.     

 

WORK ON A LIST OF MUST PLAY/             2 MONTHS

DO NOT PLAY SONGS FOR YOUR

DJ AND/OR BAND – BE SURE TO

ALSO SEND THEM SELECTIONS

FOR YOUR INTRODUCTIONS

I.E. FIRST DANCE, CAKE CUTTING,

FATHER-DAUGHTER DANCE,

(ANNIVERSARY DANCE) & LAST

DANCE     

 

DETERMINE THE ORDER OF YOUR         2 MONTHS

RECEIVING LINE (IF APPLICABLE)     

 

DECIDE ON WHAT TIME YOU                  2 MONTHS

WOULD LIKE TO LEAVE THE VENUE

FOR WEDDING NIGHT (IF LOCATED

ELSEWHERE) – INFORM

TRANSPORTATION SUPPLIER

OR BOOK A TAXI     

 

PREPARE YOUR TOASTS/SPEECHES        1 MONTH

I.E. FATHER/MOTHER-OF-THE-BRIDE,

GROOM, BEST MAN, BRIDE?     



Honeymoon/Mini-Moon Preparation.

 

TASK                                                         SUGGESTED TIMEFRAME           DUE DATE            STATUS

 

DETERMINE WHEN YOU WOULD               10 MONTHS

LIKE YOUR HONEYMOON/MINI-

MOON TO START E.G. STRAIGHT

AWAY OR A FEW DAYS FOLLOWING

ON FROM THE WEDDING   

 

PLAN & BOOK YOUr                                 9 MONTHS

HONEYMOON INCLUDING

TRAVEL, ACCOMMODATIONS

& ACTIVITIES     

 

FOR AN INTERNATIONAL                         5 MONTHS

HONEYMOON  

BEGIN TO GET YOUR PAPERS

IN ORDER

(PASSPORT, VISAS &

VACCINATIONS ETC.)

 

ENSURE THAT YOU HAVe                         5 MONTHS

ARRANGED FOR SOMEONE

TO LOOK AFTER CHILDREN

OR PETS WHILST YOU ARE

AWAY (IF NECESSARY)     

 

CONFIRM ALL YOUR HONEYMOON         2 MONTHS

TRAVEL PLANS – GIVE SOMEONE

A COPY OF YOUR ITINERARY

AND CONTACT INFORMATION

IN CASE OF AN EMERGENCY     

 

CHECK-IN FOR YOUR HONEYMOON      1 MONTH

FLIGHTS & RESERVE SEATS (IF

APPLICABLE)     

 

SHOP FOR YOUR HONEYMOON             1 MONTH

 

PACK FOR YOUR HONEYMOON              1-2 WEEKS


After The Wedding.

 

TASK                                                      SUGGESTED TIMEFRAME           DUE DATE            STATUS

 

TAKE YOUR BRIDAL BOUQUET               1 MONTH

TO BE PRESERVED (OR SAVE A

PETAL TO BE PRESSED FOR

YOUR SCRAP BOOK) – IF

YOU ARE PLANNING A

LONG HONEYMOON PERHAPS

ASK A FRIEND/FAMILY MEMBER

TO DO THIS FOR YOU IN ADVANCE     

 

ARRANGE CLEANING &                          1 MONTH

PRESERVATION OF YOUR WEDDING

DRESS & VEIL – MAKE SURE THAT

THE PROVIDER IS EXPERIENCED

IN PRESERVING WEDDING

GOWNS ETC.     

 

WRITE THANK YOU NOTES GIFTS           2 MONTHS

RECEIVED (AT & BEFORE WEDDING)

– TRADITIONAL ETIQUETTE GIVES YOU

AN EIGHT WEEK GRACE PERIOD     

 

ORDER WEDDING PHOTO ALBUMS        3 MONTHS

FOR YOURSELF, CLOSE FRIENDS

AND FAMILY & ADD TO YOUR

WEDDING WEBSITE (IF YOU

WISH TO)     

 

ORDER COPIES OF YOUR                      3 MONTHS

WEDDING VIDEO FOR YOURSELF,

CLOSE FRIENDS AND FAMILY &

ADD LINK TO YOUR WEDDING

WEBSITE (IF YOU WISH TO)     

 

DO YOUR PAPERWORK FOR                  3 MONTHS

OFFICIAL DOCUMENTS IF YOU

ARE CHANGING YOUR NAME

E.G. PASSPORT, DRIVING

LICENCE, UTILITY BILLS,

MORTGAGE ETC.