Full Details of all of your Wedding Suppliers.
these are details that you most likely have floating around in your inbox or phone but it's really important to put together a complete list of everything in one place including contact names, telephone numbers and email addresses.
you should share this information with all of your suppliers and your wedding party on your wedding day itinerary.
Full Details of your Main Wedding Party.
MAKE A LIST OF all PHONE NUMBERS the your MOTHER & FATHER OF THE BRIDE, your MOTHER & FATHER OF THE GROOM, your MAID OF HONOUR, your BEST MAN, your BRIDESMAIDS & your USHERS/GROOMSMEN.
again it's useful to share these details on your wedding day itinerary so that you're not bothered with endless questions and queries on your wedding day!
your kEY TIMINGS FOR THE DAY.
THIS SHOULD INCLUDE ON THE MORNING RESPONSIBILITIES, THE CEREMONY, THE DRINKS AND CANAPÉ RECEPTION, THE WEDDING BREAKFAST, THE SPEECHES, THE ARRIVAL OF the EVENING GUESTS, THE CUTTING OF THE CAKE, THE EVENING MEAL, THE FIRST DANCE & THE THROWING OF THE BOUQUET.
yOUR WEDDING DAY ITINERARY SHOULD THEN GO INTO MORE SPECIFIC DETAIL OF TIMINGS FOR THE DAY.
your PHOTOGRAPHY & VIDEOGRAPHY DETAILS.
make sure to note down the planned arrival times of your photographer and videographer. in our eyes a good artist should have already helped you put together a list of formal and detail shots that you really want to include, but if not it's essential that you do this so that nothing gets forgotten.
again you should share this list with your wedding party and also give someone specific the responsibility to make sure that everyone turns up for their formal shots - allowing the photographer the opportunity to actually focus on taking beautiful photos!
it sounds over the top but it's always worth re-listing exactly what floral elements are going to be there on your wedding day. sharing this with your florist a couple of week's before your wedding can help to identify any discrepancies between what you and the florist might have in mind.
for us this is something that we always like to double check. florists are often under a great deal of pressure - sometimes even delivering to more than one wedding in a weekend.
of course the florists that we work with are always careful to include a full breakdown of exactly what will be delivered - updating it constantly as you develop your floral design concept together which can chance considerably between the intial proposal stages and the day itself.
your catering details.
make sure to list your final guest numbers including any food requirements and children.
IT'S ALSO WORTH PROVIDING ALL SUPPLIERS WITH A COPY OF THE TABLE PLAn, reCONFIRMING THE NUMBER OF BOTTLES OF WINE & WATER PER TABLE AND finalising the number of DRINKS & CANAPÉS REQUIRED NOW THAT YOU HAVE your FINAL NUMBERS.
DETAILS SUCH AS WHETHER THE EVENING BAR WILL BE PAID OR OPEN, WHETHER YOU WANT TO SAVE THE TOP TIER OF YOUR WEDDING CAKE AND EXACTLY HOW MANY SUPPLIER MEALS ARE REQUIRED should also be listed and shared with the caterers.
And lastly as THE MOST IMPORTANT MEAL OF THE DAY, IT'S ESSENTIAL THAT YOU MAKE SURE THAT SOMEONE IS RESPONSIBLE FOR making sure that the bridal party is fed some breakfast on the morning of your wedding!
your styling & decoration.
decide and note down who is responsible for various styling & decoration elements such as making sure that your order of ceremonies get to the church and that they are handed out, and THAT your wedding STATIONERY IS PLACED IN THE RIGHT POSITION (PERHAPS EVEN INCLUDE A QUICK SKETCH or a photo to illustrate HOW YOU WOULD LIKE YOUR TABLE SETTINGS TO APPEAR so that nobody gets confused).
Establish where you would like your seating plan to be placed and who by. If you're having a guest book, card & gift table and a wedding cake table, make sure that you list where they're going to be, check that they're big enough and determine who will be providing the cake knife/stand (this isn't always something the cake designer includes).
IT'S A REALLY NICE IDEA TO PUT TOGETHER A VANITY/ESSENTIALS KIT FOR THE LADIES (AND SOMETIMES EVEN THE GENTS) TOILETS INCLUDING MINTS, HAIR SPRAY, DEODORANT, TIGHTS, HAIR GRIPS/BANDS ETC. MAKE SURE THAT ALL OF YOUR EFFORTS DON'T GO TO WASTE AND THAT SOMEONE IS RESPONSIBLE FOR MAKING SURE THAT THEY'RE PLACED WHERE THEY NEED TO BE.
MAKE A LIST OF ALL OF YOUR KEY MUSIC CHOICES INCLUDING YOUR MUSIC FOR WHILST GUESTS ARE BEING SEATED AT THE CEREMONY, YOUR ENTRANCE SONG, THE SIGNING OF THE REGISTER, THE HYMNS, YOUR EXIT SONG, YOUR RECEPTION, YOUR WEDDING BREAKFAST, YOUR FIRST DANCE & YOUR LAST DANCE/SEND OFF.
note down the timings and who will be responsible for announcing the throwing of the bouquet, the call to dinner, the seating of the bride & groom, the cutting of the cake, the first dance & the send off.
parking & access.
if your wedding is at a venue, make sure to discuss and finalise access arrangements for all of your suppliers and parking for your guests. if someone needs to be responsible for directing cars when parking, make sure to decide who this will be and share their details with all of your suppliers and your venue before your wedding day.
make sure that transport has been arranged for all of your wedding party, and that everyone knows how they are getting to and from your wedding ceremony and reception. share everyone's contact details with your wedding party and transport suppliers to make sure that you're not bothered by anyone on the day!
your final payments.
LIST ANY FINAL PAYMENTS THAT ARE DUE TO SUPPLIERS AND DETERMINE WHETHER YOU WILL BE PAYING THEM BEFORE THE DAY OR ON THE DAY ITSELF. IF ON THE DAY, MAKE SURE THAT YOU KNOW WHO IS RESPONSIBLE FOR ENSURING THAT THIS GETS DONE.
WET WEATHER PLAN.
MAKE SURE THAT YOU HAVE A CONTINGENCY PLAN IN PLACE FOR BAD WEATHER. HAVE YOU CONSIDERED UMBRELLAS, WALK WAYS FOR GUESTS AND A PLACE FOR SMOKERS INCASE IT'S RAINING?
YOUR HONEYMOON DETAILS.
IF YOU'RE GOING ON YOUR HONEYMOON ON THE DAY OF YOUR WEDDING OR THE FOLLOWING DAY, MAKE SURE TO NOTE DOWN YOUR FLIGHT DETAILS AND ANY IMPORTANT LAST MINUTE ITEMS THAT YOU NEED TO REMEMBER.
YOUR WEDDING INSURANCE DETAILS.
INCASE OF ANY UNEXPECTED EMERGENCIES IT'S ALWAYS GOOD TO HAVE NOTED DOWN YOUR POLICY NUMBER AND IMPORTANT CONTACT DETAILS. KEEP THEM IN A SAFE BUT ACCESSIBLE PLACE SHOULD YOU NEED THEM ON THE DAY!